{"id":96549,"date":"2026-02-02T10:51:07","date_gmt":"2026-02-02T15:51:07","guid":{"rendered":"https:\/\/www.rbcroyalbank.com\/en-ca\/?post_type=rbc_my_money_matter&#038;p=96549"},"modified":"2026-02-02T10:56:34","modified_gmt":"2026-02-02T15:56:34","slug":"avoid-tax-season-stress","status":"publish","type":"rbc_my_money_matter","link":"https:\/\/www.rbcroyalbank.com\/en-ca\/my-money-matters\/business\/managing-your-business\/business-planning\/avoid-tax-season-stress\/","title":{"rendered":"Get Ahead of Tax Season: 5 Proactive Steps for Business Owners"},"content":{"rendered":"\n<div class=\"wp-block-rbc-rbc-block drop-shadow pos-rel top-line-blue block-wpr\">\n<div class=\"wp-block-rbc-rbc-block-inner-block block-inner\">\n<h4 class=\"wp-block-heading\" id=\"h-tldr\">TLDR<\/h4>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n<li class=\"wp-block-rbc-list-item\">\n<p>Know your filing deadlines, reporting requirements and CPP\/EI obligations so there are no surprises come tax time.<\/p>\n<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n<li class=\"wp-block-rbc-list-item\">\n<p>Use tax deductions and credits strategically to reduce your tax bill.<\/p>\n<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n<li class=\"wp-block-rbc-list-item\">\n<p>Keep clean, digital records of receipts and invoices in case the CRA asks for backup.<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>Set aside money as you earn it to avoid last-minute stress.<\/p>\n<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<p><\/p>\n\n\n\n<p>Tax season. For small business owners \u2013 no matter the type or size of company \u2013 it\u2019s often a stressful time of year. With extra strain and extra paperwork, tax season can be a grating distraction from running and building the business itself.<\/p>\n\n\n\n<p>The good news is, tax season doesn\u2019t have to be overwhelming \u2013 a little preparation can go a long way. These five tips will help you get organized, file with confidence and get back to doing what you do best.<\/p>\n\n\n\n<p>In this article, \u201csole proprietor\u201d and \u201cself-employed\u201d refer to unincorporated business owners, while \u201cincorporated\u201d refers to businesses operating through a corporation.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-1-know-your-business-filing-fundamentals\">1. Know your business filing fundamentals<\/h2>\n\n\n\n<p>Before you start thinking about deductions or write-offs, you need to have your tax filing basics locked down. This means deadlines, reporting requirements and payroll obligations \u2013 all non-negotiable elements to filing your taxes.<\/p>\n\n\n\n<p><strong>Know your key dates<\/strong><\/p>\n\n\n\n<p><strong>Corporations:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n<li class=\"wp-block-rbc-list-item\">\n<p>Corporate tax returns are due six months after your fiscal year-end<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>Any taxes owed are usually due two to three months after year-end<\/p>\n<\/li>\n<\/ul>\n\n\n\n<p><strong><strong>Unincorporated Businesses:<\/strong><\/strong><\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n<li class=\"wp-block-rbc-list-item\">\n<p>You have until June 15 to file your personal tax return (or the next business day if it falls on a weekend)<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>But if you owe money, payment is still due by April 30<\/p>\n<\/li>\n<\/ul>\n\n\n\n<p>If you\u2019re self-employed, aim to prepare your return well before April 30 so you know whether you have a balance owing \u2013 and how much.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.rbcroyalbank.com\/en-ca\/my-money-matters\/business\/right-sized-business-advice\/solo-entrepreneur\/dont-panic-4-tax-filing-tips-for-freelancers-solopreneurs-and-self-employed\/\">Get more tax filing basics for freelancers, sole proprietors and self-employed<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-know-what-business-income-you-need-to-report-to-the-cra\">Know what business income you need to report to the CRA<\/h3>\n\n\n\n<p>You must report all business income earned in the previous year. Even if your business earned no revenue, you still need to file.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-don-t-forget-cpp-and-ei\">Don\u2019t forget CPP and EI<\/h4>\n\n\n\n<p>Many small business owners, whether incorporated, sole proprietor or self-employed, are surprised by Canada Pension Plan (CPP) and Employment Insurance (EI) contributions. The rules for each depend on how your business is structured \u2013 and, if you\u2019re incorporated, how you pay yourself.<\/p>\n\n\n\n<p>Here\u2019s what you need to know:<\/p>\n\n\n\n<h5 class=\"wp-block-heading\" id=\"h-cpp-qpp-contributions\">CPP\/QPP contributions<\/h5>\n\n\n\n<p>The CPP\/QPP contribution rate is 9.9% of pensionable earnings, up to an annual maximum. This rate applies whether you\u2019re incorporated or a sole proprietor \u2013 but how you pay it differs depending on your business structure.<\/p>\n\n\n\n<p><strong>If you\u2019re a sole proprietor or self-employed<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n<li class=\"wp-block-rbc-list-item\">\n<p>CPP\/QPP contributions are mandatory<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>You\u2019re considered both the employer and the employee<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>You pay the full 9.9% yourself, up to the maximum<\/p>\n<\/li>\n<\/ul>\n\n\n\n<p>To help you estimate your CPP\/QPP obligation, the maximum contribution for self-employed owners in 2025 was $8,860.20 and for\u00a02026 is $9,292.90<\/p>\n\n\n\n<p><strong>If you\u2019re incorporated<\/strong><\/p>\n\n\n\n<p>CPP\/QPP depends on how you take income from your corporation.<\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n<li class=\"wp-block-rbc-list-item\">\n<p>If you pay yourself a salary, CPP\/QPP contributions apply \u2013 you pay the employee portion, and your corporation pays the employer portion<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>If you pay yourself dividends, there are no CPP\/QPP contributions. While this means you\u2019re not paying out these funds today, it also means you\u2019re not building CPP\/QPP entitlement on that income.<\/p>\n<\/li>\n<\/ul>\n\n\n\n<h5 class=\"wp-block-heading\" id=\"h-ei-premiums\">EI premiums<\/h5>\n\n\n\n<p>EI works differently than CPP\/QPP. Whether you\u2019re obligated to deduct and remit EI depends first on whether you have employees, and then on whether you\u2019re paying yourself as the owner.<\/p>\n\n\n\n<p><strong>If you have employees (incorporated or sole proprietor)<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n<li class=\"wp-block-rbc-list-item\">\n<p>You must deduct EI premiums from employees\u2019 pay and contribute 1.63x the employee rate, up to $64,200 of insurable earnings.<\/p>\n<\/li>\n<\/ul>\n\n\n\n<p><strong>If you do not have employees (incorporated or sole proprietor)<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n<li class=\"wp-block-rbc-list-item\">\n<p>EI is not required; however, you can voluntarily opt into EI to access special benefits such as maternity and parental benefits, sickness benefits and caregiving benefits. Regular EI benefits for loss of business income are typically not available.<\/p>\n<\/li>\n<\/ul>\n\n\n\n<p><strong>Tip!<\/strong> Start early. Tax deadlines have a way of sneaking up, and rushing at the last minute can lead to mistakes.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-2-what-deductions-and-tax-credits-are-available-for-canadian-businesses\">2. What deductions and tax credits are available for Canadian businesses?<\/h2>\n\n\n\n<p>One of the upsides of being a business owner \u2013 whether incorporated or self-employed \u2013 is that the tax system recognizes the costs that come with generating an income.<\/p>\n\n\n\n<p>Understanding your deductions allows you to approach taxes more strategically. Beyond something you \u201chave to do\u201d once a year, you can look at taxes as part of managing your cash flow, planning investments and making informed decisions throughout the year.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.rbcroyalbank.com\/en-ca\/my-money-matters\/business\/right-sized-business-advice\/solo-entrepreneur\/top-tax-deductions-for-freelancers-side-hustlers-and-self-employed-are-you-missing-out\/\">Discover top tax deductions for freelancers, side-hustlers, and self-employed<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-first-deductions-versus-credits\">First: deductions versus credits<\/h3>\n\n\n\n<p>Some business owners think of tax deductions and tax credits interchangeably. But they\u2019re in fact very different. Tax deductions reduce your taxable income, while tax credits reduce your actual tax bill.<\/p>\n\n\n\n<p>For example, if you earn $100,000 and claim a $10,000 deduction, you\u2019re taxed on $90,000.&nbsp; If you earn a $1,000 tax credit, your taxes owing drops by $1,000 \u2013 dollar for dollar.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-how-deductions-work\">How deductions work<\/h4>\n\n\n\n<p>Tax deductions, also called write-offs, are one way business owners can bring down the amount of tax they pay. Throughout the year, you keep track of your business expenses. Come tax time, you claim these expenses on your tax return. These deductions count against your total income and, in turn, reduce it<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-common-business-deductions\">Common business deductions<\/h4>\n\n\n\n<p>Here are some of the most common and straightforward deductions:<\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n<li class=\"wp-block-rbc-list-item\">\n<p>Accounting and tax software<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>Advertising, website and marketing fees<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>Business supplies<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>Capital purchases and depreciation<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>Home office and home office-related expenses, such as utilities, rent or property taxes<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>Meals, entertainment and travel<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>Transportation, including your car<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>Bank charges \u2014 This means the cost of your business bank account can be written off against your income<\/p>\n<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-what-typically-doesn-t-count\">What typically doesn\u2019t count<\/h4>\n\n\n\n<p>Just because you spent money as a business owner, it doesn\u2019t mean the expense is tax-deductible. Common no\u2019s include:<\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n<li class=\"wp-block-rbc-list-item\">\n<p>Clothing<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>Dry cleaning<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>Parking tickets \u2014 even if incurred while at a business meeting<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>Gym memberships<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>Commuting costs<\/p>\n<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-what-s-new-in-2025\">What\u2019s new in 2025<\/h4>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n<li class=\"wp-block-rbc-list-item\">\n<p><strong>SR&amp;ED (Scientific Research &amp; Experimental Development) enhancements:<\/strong><\/p>\n\n\n\n<p>Canadian-Controlled Private Corporations (CCPCs) may qualify for an enhanced 35% SR&amp;ED credit on up to $6 million in eligible research and development (R&amp;D) spending. These credits primarily apply to incorporated businesses and are generally more limited for unincorporated owners.<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p><strong><strong>Immediate expensing for manufacturing\/processing buildings:<\/strong><\/strong><\/p>\n\n\n\n<p>Small businesses, whether incorporated or self-employed, building eligible manufacturing\/processing facilities in 2025 can claim a 100% first-year deduction, accelerating tax savings on capital investments.<\/p>\n<\/li>\n<\/ul>\n\n\n\n<p><strong>Tip!<\/strong> Separate your business and personal expenses with a business bank account and credit card. It will make tracking your business deductions so much easier and save time at tax season.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-3-keep-backups-and-records\">3. Keep backups and records<\/h2>\n\n\n\n<p>Every year, the CRA reviews a portion of tax returns. In case they come to you with questions or proof of expenses, it\u2019s important to have the backup \u2013 and save it for six years after you file.<\/p>\n\n\n\n<p><strong>Save your receipts<\/strong><\/p>\n\n\n\n<p>You need itemized receipts \u2013 not just credit card statements \u2013 as you\u2019ll need to show details of the expense. If you work from home, save your household bills to support home office claims<\/p>\n\n\n\n<p><strong>Organize your invoices<\/strong><\/p>\n\n\n\n<p>Having all your invoices in one place for the year can help you add up your income and report it accurately. You may also need to show proof of income should the CRA request it.<\/p>\n\n\n\n<p><strong>Store everything digitally<\/strong><\/p>\n\n\n\n<p>When you get a receipt for a business expense, take a photo of it and store it digitally \u2014 whether within an accounting app, a separate album on your phone or your computer. As many receipts come electronically (i.e., for subscriptions, ride-share apps, and office supplies ordered online), storing everything digitally in one place can seriously simplify your expenses.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-4-use-invoicing-and-accounting-software\">4. Use invoicing and accounting software<\/h2>\n\n\n\n<p>If paperwork isn\u2019t your favourite part of running a business, you\u2019re not alone. The goal here isn\u2019t to turn you into an accountant \u2013 it\u2019s to make the admin side of your business take up less time.<\/p>\n\n\n\n<p>The right invoicing and accounting software can do a lot of the heavy lifting for you, so you\u2019re not scrambling when tax season rolls around.<\/p>\n\n\n\n<p>A strong platform designed for small businesses can:<\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n<li class=\"wp-block-rbc-list-item\">\n<p>Track invoices, customers and balances in one place<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>Sync with your business bank account<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>Store receipts digitally<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>Run reports for income, expenses and payroll at tax time<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>Reduce errors and save you serious time!<\/p>\n<\/li>\n<\/ul>\n\n\n\n<p><strong>Tip!<\/strong> If you\u2019re an RBC client, you can take advantage of exclusive offers with platforms like <a href=\"https:\/\/www.rbcroyalbank.com\/business\/beyond-banking\/accounting-software.html\">Xero<\/a>, making it even easier to get started.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-5-set-enough-aside\">5. Set enough aside<\/h2>\n\n\n\n<p>When you\u2019re a sole proprietor \u2013 or when you\u2019re incorporated and earning income without payroll deductions \u2013 the money you take from your business is effectively gross income \u2013 no taxes have been withheld, so it\u2019s your responsibility to set aside and pay income taxes directly to the government.<\/p>\n\n\n\n<p>To avoid any missteps (or to cover yourself in case you miscalculate), it\u2019s a good idea to be conservative with the percentage you set aside whenever you collect a payment.<\/p>\n\n\n\n<p><strong>Tip!<\/strong> Set up a separate <a href=\"https:\/\/www.rbcroyalbank.com\/business\/accounts\/index.html\">business banking account<\/a> and automatically allocate 25-30% of what you earn for your tax liability (though it\u2019s worth checking this figure against your tax bracket to ensure you\u2019re putting enough aside).&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-bottomline\">Bottomline<\/h2>\n\n\n\n<p>Tax season is part of running a business \u2013 but last-minute stress doesn\u2019t have to be. With the right preparation and systems in place, you can approach filing with confidence and stay focused on growing your business.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<div class=\"wp-block-rbc-rbc-default-collapsible\"><p><button class=\"collapse-toggle collapsed\" data-target=\"#collapse834a1009\" data-toggle=\"collapse\" aria-expanded=\"false\" aria-controls=\"collapse834a1009\" data-dig-id=\"LP-57738-834a1009\" data-dig-category=\"LP\" data-dig-action=\"accordion closed\" action-closed=\"accordion closed\" action-opened=\"accordion open\" data-dig-label=\"Things our lawyers want you to know\"><span>Things our lawyers want you to know<\/span><span>Things our lawyers want you to know<\/span><\/button><\/p><div class=\"collapse-content collapse\" id=\"collapse834a1009\">\n<div class=\"wp-block-rbc-collapsible-inner-block collapse-inner\">\n<p>This article is intended as general information only and is not to be relied upon as constituting legal, financial or other professional advice. A professional advisor should be consulted regarding your specific situation. Information presented is believed to be factual and up-to-date but we do not guarantee its accuracy and it should not be regarded as a complete analysis of the subjects discussed. All expressions of opinion reflect the judgment of the authors as of the date of publication and are subject to change. No endorsement of any third parties or their advice, opinions, information, products or services is expressly given or implied by Royal Bank of Canada or any of its affiliates.<\/p>\n<\/div>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>When you run a business, there\u2019s no avoiding tax season. The sooner you prepare, the easier it is to manage. These five tips can help you get organized, stay in control and avoid last-minute stress. Don\u2019t wait!<\/p>\n","protected":false},"author":112,"featured_media":96550,"parent":57331,"menu_order":0,"template":"wp-custom-template-mmm-sticky-nav","meta":{"_acf_changed":false,"advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","footnotes":""},"tags":[179],"rbc_content_type":[31],"rbc_audience":[110],"rbc_lob_group":[35],"rbc_difficulty_level":[33],"rbc_mmm_category":[305,384,324,326,390],"class_list":["post-96549","rbc_my_money_matter","type-rbc_my_money_matter","status-publish","has-post-thumbnail","hentry","tag-tax-tips","rbc_content_type-article","rbc_audience-business-owners","rbc_lob_group-business","rbc_difficulty_level-beginner","rbc_mmm_category-business","rbc_mmm_category-business-planning","rbc_mmm_category-managing-your-business","rbc_mmm_category-right-sized-business-advice","rbc_mmm_category-small-business"],"acf":{"contently_publication_id":"","custom_author":"Royal Bank of Canada","rbc_video_header":"","rbc_media_duration":"","rbc_video_keywords":"","rbc_video_description":"","rbc_video_upload_date":"","rbc_toc_for_mmm_tag":"h2","rbc_toc_for_mmm_limit":6,"rbc_toc_for_mmm":[{"title":"Know your business filing fundamentals","url":"#h-1-know-your-business-filing-fundamentals"},{"title":"What deductions and tax credits are available for Canadian businesses?","url":"#h-2-what-deductions-and-tax-credits-are-available-for-canadian-businesses"},{"title":"Keep backups and records","url":"#h-3-keep-backups-and-records"},{"title":"Use invoicing and accounting software","url":"#h-4-use-invoicing-and-accounting-software"},{"title":"Set enough aside","url":"#h-5-set-enough-aside"}],"rbc_toc_for_mmm_action":"Generate Table Of Contents"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.2 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<meta name=\"description\" content=\"Prepare for tax season with 5 essential tips for Canadian business owners. 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