{"id":97369,"date":"2026-04-06T18:14:07","date_gmt":"2026-04-06T22:14:07","guid":{"rendered":"https:\/\/www.rbcroyalbank.com\/en-ca\/?post_type=rbc_my_money_matter&#038;p=97369"},"modified":"2026-04-06T18:14:09","modified_gmt":"2026-04-06T22:14:09","slug":"top-tax-deductions-for-small-businesses-dont-leave-money-on-the-table","status":"publish","type":"rbc_my_money_matter","link":"https:\/\/www.rbcroyalbank.com\/en-ca\/my-money-matters\/business\/managing-your-business\/cash-flow-management-and-financials\/top-tax-deductions-for-small-businesses-dont-leave-money-on-the-table\/","title":{"rendered":"Top Tax Deductions for Small Businesses: Don&#8217;t Leave Money on the Table"},"content":{"rendered":"\n<section class=\"wp-block-rbc-section-block  pos-rel\" style=\"border-radius:0px\">\n<div class=\"wp-block-rbc-section-inner-block  section-inner\" style=\"border-radius:0x\">\n<div class=\"wp-block-rbc-rbc-block drop-shadow pos-rel top-line-blue block-wpr\">\n<div class=\"wp-block-rbc-rbc-block-inner-block block-inner\">\n<h4 class=\"wp-block-heading\" id=\"h-tldr\">TLDR<\/h4>\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n<li class=\"wp-block-rbc-list-item\"><p>Tax deductions, also known as write-offs, allow business owners to reduce the amount of tax they pay.<\/p><\/li>\n<li class=\"wp-block-rbc-list-item\"><p>Many everyday business costs may qualify as deductions.<\/p><\/li>\n<li class=\"wp-block-rbc-list-item\"><p>Keeping clear, organized receipts is essential \u2013 you may need them for proof if requested by the CRA. Credit card statements aren\u2019t enough.<\/p><\/li>\n<li class=\"wp-block-rbc-list-item\"><p>A few simple systems can make tax time feel far more manageable \u2013 and help you keep more of your money.<\/p><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<p><\/p>\n\n\n\n<p>Running a small business takes time, energy and a lot of investment along the way. When tax season rolls around, it can feel overwhelming trying to sort out which expenses you can deduct \u2013 and how those deductions actually affect what you owe.<\/p>\n\n\n\n<p>The good news is that many of the costs you\u2019ve already taken on to run your business may help reduce your tax bill. Knowing which expenses are deductible can make a meaningful difference in how much of your hard-earned money you keep at the end of the year.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-tax-deductions-reduce-your-taxable-income\">How tax deductions reduce your taxable income<\/h2>\n\n\n\n<p>Tax deductions, also called write-offs, are one way business owners can reduce the amount of tax they pay.<\/p>\n\n\n\n<p>Here\u2019s how deductions work:<\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n    <li class=\"wp-block-rbc-list-item\">Throughout the year, you keep a record of your business expenses<\/li>\n    <li class=\"wp-block-rbc-list-item\">At tax time, you claim these expenses on your tax return<\/li>\n    <li class=\"wp-block-rbc-list-item\">Your total income is reduced by those amounts<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<p>For example, if your business income for last year was $100,000 and you claim $12,000 in expenses, you\u2019re taxed on $88,000 \u2013 not the full $100,000. The exact savings depend on your tax rate, but the idea is straightforward: eligible expenses can help lower your overall tax bill.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-common-small-business-tax-deductions-in-canada\">Common small business tax deductions in Canada<\/h2>\n\n\n\n<p>Many of the day-to-day costs of running a business may qualify as deductions. Below are some of the most common categories.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-administrative-expenses-software-bookkeeping-banking-fees\">Administrative expenses (software, bookkeeping, banking fees)<\/h3>\n\n\n\n<p id=\"h-\">Running a business comes with ongoing administrative costs \u2013 tools, systems and services that keep things organized behind the scenes.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-accounting-and-tax-software\">Accounting and tax software<\/h3>\n\n\n\n<p>The tools you use to manage your finances are typically deductible, including:<\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n    <li class=\"wp-block-rbc-list-item\">Subscription fees for platforms like Quickbooks, Freshbooks or Xero<\/li>\n    <li class=\"wp-block-rbc-list-item\">Expense tracking or invoice tools<\/li>\n    <li class=\"wp-block-rbc-list-item\">Bookkeeping or financial management apps<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-business-bank-fees-and-interest-deductions\">Business bank fees and interest deductions<\/h3>\n\n\n\n<p>Many business banking costs are deductible against the income you earn:<\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n    <li class=\"wp-block-rbc-list-item\">Monthly account fees<\/li>\n    <li class=\"wp-block-rbc-list-item\">Transaction fees<\/li>\n    <li class=\"wp-block-rbc-list-item\">Wire transfer costs<\/li>\n    <li class=\"wp-block-rbc-list-item\">Business credit card annual fees<\/li>\n    <li class=\"wp-block-rbc-list-item\">Interest on business lines of credit<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-office-expenses-home-office-and-commercial-space-deductions\">Office expenses (home office and commercial space deductions)<\/h3>\n\n\n\n<p>Where you work \u2013 whether at home or in a dedicated commercial space \u2013 comes with costs that may be partially or fully deductible.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-home-office-versus-commercial-space-deductions\"><strong>Home office versus commercial space deductions<\/strong><\/h4>\n\n\n\n<p id=\"h-\">If you rent or own a commercial space, deductible expenses may include:<\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n    <li class=\"wp-block-rbc-list-item\">Rent or mortgage payments<\/li>\n    <li class=\"wp-block-rbc-list-item\">Utilities<\/li>\n    <li class=\"wp-block-rbc-list-item\">Property taxes<\/li>\n    <li class=\"wp-block-rbc-list-item\">Maintenance and repairs<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<p>If you work from home, you may be able to claim a portion of your home expenses based on how much of your space is used for your business. This includes a percentage of:<\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n    <li class=\"wp-block-rbc-list-item\">Rent or mortgage interest<\/li>\n    <li class=\"wp-block-rbc-list-item\">Utilities<\/li>\n    <li class=\"wp-block-rbc-list-item\">Property taxes<\/li>\n    <li class=\"wp-block-rbc-list-item\">Internet<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-business-supplies-and-equipment-deductions\">Business supplies and equipment deductions<\/h3>\n\n\n\n<p>The everyday items you need to operate your business can also be included:<\/p>\n\n\n\n<p>Office supplies like paper, pens and printer ink Equipment such as computers, monitors or printers Materials or inventory used to create and\/or deliver your product or service<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-marketing-and-advertising-deductions-digital-and-print\">Marketing and advertising deductions (digital and print)<\/h3>\n\n\n\n<p>Getting your business in front of the right people often comes with a cost \u2013 and many of those costs may be deductible.<\/p>\n\n\n\n<p>These can include:<\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n    <li class=\"wp-block-rbc-list-item\">Digital advertising (Google, Meta, LinkedIn)<\/li>\n    <li class=\"wp-block-rbc-list-item\">Website hosting and domain fees<\/li>\n    <li class=\"wp-block-rbc-list-item\">Professional website design and maintenance<\/li>\n    <li class=\"wp-block-rbc-list-item\">Business cards and printed marketing materials<\/li>\n    <li class=\"wp-block-rbc-list-item\">Email marketing platforms<\/li>\n    <li class=\"wp-block-rbc-list-item\">SEO services and content marketing<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-professional-development-deductions-courses-training-conferences\">Professional development deductions (courses, training, conferences)<\/h3>\n\n\n\n<p><br>Investing in your own skills or your team\u2019s capabilities can support business growth, and some of these costs may qualify as deductions.<\/p>\n\n\n\n<p>Examples of deductible expenses include:<\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n    <li class=\"wp-block-rbc-list-item\">Workshops and conferences<\/li>\n    <li class=\"wp-block-rbc-list-item\">Courses or certifications<\/li>\n    <li class=\"wp-block-rbc-list-item\">Industry training programs<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-travel-and-vehicle-deductions-for-business-use\">Travel and vehicle deductions for business use<\/h3>\n\n\n\n<p>If you\u2019re on the move with your business, certain transportation and travel costs may be eligible.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-vehicle-expenses-business-use-portion-only\">Vehicle expenses (business-use portion only)<\/h4>\n\n\n\n<p id=\"h-\">If you use a vehicle for business, you can claim the business-use portion of expenses, such as:<\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n    <li class=\"wp-block-rbc-list-item\">Gas<\/li>\n    <li class=\"wp-block-rbc-list-item\">Insurance<\/li>\n    <li class=\"wp-block-rbc-list-item\">Maintenance<\/li>\n    <li class=\"wp-block-rbc-list-item\">Repairs<\/li>\n    <li class=\"wp-block-rbc-list-item\">Lease or loan payments<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<p>Tracking is important here. For example, if 75% of your driving is for business, you can claim 75% of your vehicle costs.<\/p>\n\n\n\n<p>A simple mileage log can help you keep track, including:<\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n    <li class=\"wp-block-rbc-list-item\">Date of each business trip<\/li>\n    <li class=\"wp-block-rbc-list-item\">Start and end locations<\/li>\n    <li class=\"wp-block-rbc-list-item\">Purpose of the trip<\/li>\n    <li class=\"wp-block-rbc-list-item\">Distance travelled<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<p><em>Note: Your commute from home to your regular place of business is generally considered personal travel, not business use.<\/em><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-business-travel-expenses-flights-hotels-transportation\">Business travel expenses (flights, hotels, transportation)<\/h4>\n\n\n\n<p id=\"h-\">When travel is directly related to your business, deductible expenses may include:<\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n    <li class=\"wp-block-rbc-list-item\">Airfare or train tickets<\/li>\n    <li class=\"wp-block-rbc-list-item\">Hotel accommodations<\/li>\n    <li class=\"wp-block-rbc-list-item\">Rental cars<\/li>\n    <li class=\"wp-block-rbc-list-item\">Taxis and ride-shares<\/li>\n    <li class=\"wp-block-rbc-list-item\">Parking at business destinations<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-meals-and-entertainment-deductions-partial-limits-apply\">Meals and entertainment deductions (partial limits apply)<\/h4>\n\n\n\n<p id=\"h-\">Building relationships is part of running a business, and sometimes that happens over a meal or at an event.<\/p>\n\n\n\n<p id=\"h-\">Eligible expenses may include:<\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n    <li class=\"wp-block-rbc-list-item\">Client meals<\/li>\n    <li class=\"wp-block-rbc-list-item\">Meals during business travel<\/li>\n    <li class=\"wp-block-rbc-list-item\">Team meals during work events<\/li>\n    <li class=\"wp-block-rbc-list-item\">Entertainment expenses while conducting business<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<p>In many cases, only a portion of these expenses can be claimed, so it\u2019s helpful to keep that in mind when tracking.<\/p>\n\n\n\n<p>Are you a freelancer or side-hustler? Read more about&nbsp;<a href=\"https:\/\/www.rbcroyalbank.com\/en-ca\/my-money-matters\/business\/right-sized-business-advice\/solo-entrepreneur\/top-tax-deductions-for-freelancers-side-hustlers-and-self-employed-are-you-missing-out\/\" data-dig-id=\"LP-97369-68de62a0\" data-dig-category=\"LP\" data-dig-action=\"link click\" data-dig-label=\"tax deductions for solopreneurs\" class=\"rbc-link-format\">tax deductions for solopreneurs<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-the-cra-looks-for-in-business-expense-claims\">What the CRA looks for in business expense claims<\/h2>\n\n\n\n<p id=\"h-\">When it comes to deductions, context plays a big role. A common piece of advice provided by accountants and advisors is simple: be reasonable. If an expense feels more personal than business-related, it may not qualify \u2013 and it\u2019s likely worth leaving it off your tax return.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-commonly-scrutinized-deductions\">Commonly scrutinized deductions<\/h3>\n\n\n\n<p id=\"h-\">Certain categories tend to get more attention, including:<\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n    <li class=\"wp-block-rbc-list-item\">Vehicle expenses<\/li>\n    <li class=\"wp-block-rbc-list-item\">Personal health and life insurance plans<\/li>\n    <li class=\"wp-block-rbc-list-item\">Entertainment and meal expenses<\/li>\n    <li class=\"wp-block-rbc-list-item\">Travel and professional fees<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<p>Remember, some expenses are only partially deductible and limited to a percentage of the total cost. A quick check with an accountant can help bring clarity if something feels unclear.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-what-receipts-you-need-for-cra-proof\">What receipts you need for CRA proof<\/h3>\n\n\n\n<p id=\"h-\">Do you really have to save every receipt for expenses you want to claim?<\/p>\n\n\n\n<p>The answer is YES.<\/p>\n\n\n\n<p>For any expense you plan to claim, you\u2019ll need a receipt that shows what was purchased, when and where. A credit card statement on its own usually isn\u2019t enough.<\/p>\n\n\n\n<p>A simple habit that can help: snap a photo of receipts as you get them and store them in your accounting software or a dedicated folder. It saves time later and keeps everything in one place if you ever need to reference it. &nbsp;<\/p>\n\n\n\n<p id=\"h-\">New business owner? Discover&nbsp;<a href=\"https:\/\/www.rbcroyalbank.com\/en-ca\/my-money-matters\/business\/right-sized-business-advice\/solo-entrepreneur\/dont-panic-4-tax-filing-tips-for-freelancers-solopreneurs-and-self-employed\/\" data-dig-id=\"LP-97369-21e2cd37\" data-dig-label=\"more tax filing tips\" data-dig-action=\"link click\" data-dig-category=\"LP\" class=\"rbc-link-format\">more tax filing tips<\/a>&nbsp;to make tax season a little easier.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-simple-ways-to-track-business-expenses-year-round\">Simple ways to track business expenses year-round<\/h2>\n\n\n\n<p>A few easy systems can make a big difference when tax season comes around:<\/p>\n\n\n\n<ul class=\"wp-block-rbc-list is-style-blue-disc\">\n<li class=\"wp-block-rbc-list-item\">\n<p>Keeping&nbsp;<a href=\"https:\/\/www.rbcroyalbank.com\/en-ca\/my-money-matters\/business\/managing-your-business\/cash-flow-management-and-financials\/business-banking-the-benefits-of-separating-business-from-personal\/\" data-dig-id=\"LP-97369-5920eec4\" data-dig-label=\"business and personal spending separate\" data-dig-action=\"link click\" data-dig-category=\"LP\" class=\"rbc-link-format\">business and personal spending separate<\/a>, such as through a dedicated business bank account<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>Using accounting software to track expenses throughout the year<\/p>\n<\/li>\n\n\n\n<li class=\"wp-block-rbc-list-item\">\n<p>Staying consistent with how you categorize your expenses<\/p>\n<\/li>\n<\/ul>\n\n\n\n<p>These habits don\u2019t eliminate the work (or the anxiety) of tax season entirely, but they can make the process feel far more manageable. For more tips, take a look at&nbsp;<a href=\"https:\/\/www.rbcroyalbank.com\/en-ca\/my-money-matters\/business\/right-sized-business-advice\/solo-entrepreneur\/earning-side-business-income-4-steps-to-get-your-taxes-finances-done-right\/\" data-dig-id=\"LP-97369-7fbe8b9e\" data-dig-category=\"LP\" data-dig-action=\"link click\" data-dig-label=\"these four steps\" class=\"rbc-link-format\">these four steps<\/a>&nbsp;for getting your small business finances organized.<\/p>\n\n\n\n<p>Tax time can feel overwhelming, especially when you\u2019re already juggling everything that comes with running a business. But taking the time to understand what you can claim may help you hold on to more of what you\u2019ve worked so hard to earn.<\/p>\n\n\n\n<p>Want to feel more prepared next tax season? Explore these&nbsp;<a href=\"https:\/\/www.rbcroyalbank.com\/en-ca\/my-money-matters\/business\/managing-your-business\/business-planning\/avoid-tax-season-stress\/\" data-dig-id=\"LP-97369-0f3f0c98\" data-dig-category=\"LP\" data-dig-action=\"link click\" data-dig-label=\"5 Proactive Steps\" class=\"rbc-link-format\">5 Proactive Steps<\/a>&nbsp;that can help you approach filing with confidence.<\/p>\n<\/div>\n<\/section>\n\n\n\n<p><\/p>\n\n\n\n<div class=\"wp-block-rbc-rbc-default-collapsible\"><p><button class=\"collapse-toggle collapsed\" data-target=\"#collapse834a1009\" data-toggle=\"collapse\" aria-expanded=\"false\" aria-controls=\"collapse834a1009\" data-dig-id=\"LP-57738-834a1009\" data-dig-category=\"LP\" data-dig-action=\"accordion closed\" action-closed=\"accordion closed\" action-opened=\"accordion open\" data-dig-label=\"Things our lawyers want you to know\"><span>Things our lawyers want you to know<\/span><span>Things our lawyers want you to know<\/span><\/button><\/p><div class=\"collapse-content collapse\" id=\"collapse834a1009\">\n<div class=\"wp-block-rbc-collapsible-inner-block collapse-inner\">\n<p>This article is intended as general information only and is not to be relied upon as constituting legal, financial or other professional advice. A professional advisor should be consulted regarding your specific situation. Information presented is believed to be factual and up-to-date but we do not guarantee its accuracy and it should not be regarded as a complete analysis of the subjects discussed. All expressions of opinion reflect the judgment of the authors as of the date of publication and are subject to change. No endorsement of any third parties or their advice, opinions, information, products or services is expressly given or implied by Royal Bank of Canada or any of its affiliates.<\/p>\n<\/div>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Running a business can be expensive. 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